Who must undergo a background check?
All adults who participate in programs involving children and teens who have:
- Direct interaction with children
- Potential for one-on-one contact with children
- The responsibility for supervising children
- Background checks are not required for persons who are:
- Exempted under union bargaining agreements
- Guest speakers/instructors who will be speaking in group settings only
- Adults who may have casual proximity but no direct interaction with children (e.g., maintenance, janitorial, etc.)
How does the process work?
- Required biannually
- Free to program
- Portable for persons involved with multiple programs
- Screening for specific groups may require alternative or additional review processes
- Union bargaining agreements
- Guest speakers/instructors
- Proximity but no direct interaction
- Administered by University Human Resources
- Minimum two-week turnaround
- Request through website
- “Invitation” sent to candidate by third party vendor
- Reminders sent, expire after seven days
- Candidate provides detailed information through a secure website
- Results reviewed by University Human Resources andRisk Management Services
- Program administrator notified
It may not be reasonable to conduct criminal background screening for all authorized adults in a program. Exceptions to the requirement for criminal background screening of all adults can be considered under special circumstances with implementation of alternative safeguards.
- Partnerships with community partners
- Size of the program or number of authorized adults involved make it impractical to obtain criminal background screening of all authorized adults
- Adults will have limited direct contact with children
Exceptions to the requirement must be pre-approved. The Risk Management Department is available to work with program administrators to explore options and reasonable alternatives.