Overnight programs involving minors are restricted. Academic in-person programs/events must be approved by your Dean.   Once approved, all programs must continue to follow the Children on Campus policy, requirements and COVID guidelines as outlined in the COVID Planning Checklist

Criminal Background Screening

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Who must undergo a background check?

All adults who participate in programs involving children and teens who have:

  • Direct interaction with children
  • Potential for one-on-one contact with children
  • The responsibility for supervising children
  • Background checks are not required for persons who are:
  • Exempted under union bargaining agreements
  • Guest speakers/instructors who will be speaking in group settings only
  • Adults who may have casual proximity but no direct interaction with children (e.g., maintenance, janitorial, etc.)

How does the process work?

  • Required biannually
  • Free to program
  • Portable for persons involved with multiple programs
  • Screening for specific groups may require alternative or additional review processes
    • Union bargaining agreements
    • Guest speakers/instructors
    • Proximity but no direct interaction

screenshot of the children on campus website's background check page

  • Administered by University Human Resources
    • Minimum two-week turnaround
  • Request through website
  • “Invitation” sent to candidate by third party vendor
  • Reminders sent, expire after seven days
  • Candidate provides detailed information through a secure website
  • Results reviewed by University Human Resources andRisk Management Services
  • Program administrator notified

Special Circumstances

It may not be reasonable to conduct criminal background screening for all authorized adults in a program. Exceptions to the requirement for criminal background screening of all adults can be considered under special circumstances with implementation of alternative safeguards.

Examples include:

  • Partnerships with community partners
  • Size of the program or number of authorized adults involved make it impractical to obtain criminal background screening of all authorized adults
  • Adults will have limited direct contact with children

Exceptions to the requirement must be pre-approved. The Risk Management Department  is available to work with program administrators to explore options and reasonable alternatives.