Important Updates

To align with university directives and help prevent the spread of COVID-19, all in-person activities, events and programs must be in compliance with University COVID safety protocols. Refer to the Campus Maize & Blueprint for the most up-to-date guidance.

Effective September 14, 2021 the Children on Campus policy has been expanded to include all study team members who interact with children as research participants.

Criminal Background Screening

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Who must undergo a background check?

All adults who participate in programs involving children and teens who have:

  • Direct interaction with children
  • Potential for one-on-one contact with children
  • The responsibility for supervising children
  • Background checks are not required for persons who are:
  • Exempted under union bargaining agreements
  • Guest speakers/instructors who will be speaking in group settings only
  • Adults who may have casual proximity but no direct interaction with children (e.g., maintenance, janitorial, etc.)


How does the process work?

  • Required biannually
  • Free to program
  • Portable for persons involved with multiple programs
  • Screening for specific groups may require alternative or additional review processes
    • Union bargaining agreements
    • Guest speakers/instructors
    • Proximity but no direct interaction

screenshot of the children on campus website's background check page

  • Administered by University Human Resources
    • Minimum two-week turnaround
  • Request through website
  • “Invitation” sent to candidate by third party vendor
  • Reminders sent, expire after seven days
  • Candidate provides detailed information through a secure website
  • Results reviewed by University Human Resources andRisk Management Services
  • Program administrator notified

Special Circumstances

It may not be reasonable to conduct criminal background screening for all authorized adults in a program. Exceptions to the requirement for criminal background screening of all adults can be considered under special circumstances with implementation of alternative safeguards.

Examples include:

  • Partnerships with community partners
  • Size of the program or number of authorized adults involved make it impractical to obtain criminal background screening of all authorized adults
  • Adults will have limited direct contact with children

Exceptions to the requirement must be pre-approved. The Risk Management Department  is available to work with program administrators to explore options and reasonable alternatives.