Important Updates

A new policy — SPG 601.91 Clery Act Compliance — outlines the expectations of the U-M Division of Public Safety and Security and employees designated as CSAs in the university’s compliance with the Clery Act.  Adults working with minors have been identified as CSAs and must complete the mandatory training annually in addition to the required CoC training modules. Any questions related to Clery training requirements can be directed to

Medication Management

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Safety Precautions

  • Keep in a secure area
    • Medications must be kept in a restricted location that is not accessible to children
  • Store medications properly
    • Some medications require special handling (e.g., refrigeration). It’s important to understand any special requirements meet them
  • Label all medications
    • Labels should include the name of the medication, the name of the patient, dosage information and the name and contact information of the doctor who prescribed the medication

If a child brings prescribed medication, but does not have the proper documentation:

  • Remove the medication and place it in a secure location
  • Contact the parents/guardians to obtain proper documentation
    • Faxed or emailed authorization is acceptable
  • If parents/guardians cannot be reached, try to contact the treating physician and ask for instructions about the immediacy of need and potential complications or risks associated with not administering medication
    • Take the child to a licensed medical facility (e.g., campus health center) to dispense medication if:
    • The prescribed medication does not have a label or cannot be identified
  • The physician feels medication is necessary, but parental consent cannot be obtained

Costs for medical treatment are the responsibility of the parent/guardian

Self-Administration of Medications

Subject to program safety review

  • The decision about whether or not to allow self-administration of medications is up to each individual program.


  • Age of children involved
  • Type of medication (over-the-counter vs. controlled substance)
  • Nature of program activities (physical intensity, temperature extremes, etc.)
  • Immediacy of need for self-administration (EpiPens, inhalers, insulin, etc.)

Dispensing Medication

  • Proper storage and distribution of medication is vitally important to the safety of the children in the program
  • Medication must be given in compliance with the prescribing physician’s instructions as outlined in the emergency care plan
  • Parents, guardians or treating physician must be contacted if additional instruction is needed
  • Keep a log of medication distribution including dates, times, name of medication, dosage administered and name of staff person administering the medication
  • Retain records for a minimum of three years

Administering Over-the-Counter (OTC) Medications

  • OTC medications may be administered with written permission from parents/guardians
  • Medications must be given in accordance with dosage instructions as indicated on label
  • Without written permission, no OTC medications may be administered or provided to children

Administering Prescription Medication

  • Program staff may only give medications to children with written authorization from parents/guardians
    • Provides clear guidance and instructions for dosages
    • Important to have on hand in case of emergency
  • Program staff members are required to demonstrate they can properly plan to meet the needs of each child
  • State law requires a written emergency care plan prepared by a licensed physician for any child requiring prescription medication. A plan must be:
    • Signed by a licensed physician
    • Updated at three-month intervals, each time dosage changes, or as necessary for other circumstances
    • A new form must be completed for each program attended by the child