Important Updates

To align with university directives and help prevent the spread of COVID-19, all in-person activities, events and programs must be in compliance with University COVID safety protocols. Refer to the Campus Maize & Blueprint for the most up-to-date guidance.

Effective September 14, 2021 the Children on Campus policy has been expanded to include all study team members who interact with children as research participants.

Medication Management

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Safety Precautions

  • Keep in a secure area
    • Medications must be kept in a restricted location that is not accessible to children
  • Store medications properly
    • Some medications require special handling (e.g., refrigeration). It’s important to understand any special requirements meet them
  • Label all medications
    • Labels should include the name of the medication, the name of the patient, dosage information and the name and contact information of the doctor who prescribed the medication

If a child brings prescribed medication, but does not have the proper documentation:

  • Remove the medication and place it in a secure location
  • Contact the parents/guardians to obtain proper documentation
    • Faxed or emailed authorization is acceptable
  • If parents/guardians cannot be reached, try to contact the treating physician and ask for instructions about the immediacy of need and potential complications or risks associated with not administering medication
    • Take the child to a licensed medical facility (e.g., campus health center) to dispense medication if:
    • The prescribed medication does not have a label or cannot be identified
  • The physician feels medication is necessary, but parental consent cannot be obtained

Costs for medical treatment are the responsibility of the parent/guardian

Self-Administration of Medications

Subject to program safety review

  • The decision about whether or not to allow self-administration of medications is up to each individual program.


  • Age of children involved
  • Type of medication (over-the-counter vs. controlled substance)
  • Nature of program activities (physical intensity, temperature extremes, etc.)
  • Immediacy of need for self-administration (EpiPens, inhalers, insulin, etc.)

Dispensing Medication

  • Proper storage and distribution of medication is vitally important to the safety of the children in the program
  • Medication must be given in compliance with the prescribing physician’s instructions as outlined in the emergency care plan
  • Parents, guardians or treating physician must be contacted if additional instruction is needed
  • Keep a log of medication distribution including dates, times, name of medication, dosage administered and name of staff person administering the medication
  • Retain records for a minimum of three years

Administering Over-the-Counter (OTC) Medications

  • OTC medications may be administered with written permission from parents/guardians
  • Medications must be given in accordance with dosage instructions as indicated on label
  • Without written permission, no OTC medications may be administered or provided to children

Administering Prescription Medication

  • Program staff may only give medications to children with written authorization from parents/guardians
    • Provides clear guidance and instructions for dosages
    • Important to have on hand in case of emergency
  • Program staff members are required to demonstrate they can properly plan to meet the needs of each child
  • State law requires a written emergency care plan prepared by a licensed physician for any child requiring prescription medication. A plan must be:
    • Signed by a licensed physician
    • Updated at three-month intervals, each time dosage changes, or as necessary for other circumstances
    • A new form must be completed for each program attended by the child