Overnight programs involving minors are restricted. Academic in-person programs/events must be approved by your Dean.   Once approved, all programs must continue to follow the Children on Campus policy, requirements and COVID guidelines as outlined in the COVID Planning Checklist

Final Review Program Planning Checklists

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Before the Program Begins

  • Has the program been registered?
  • Have background checks been performed on all adult faculty, staff, students and volunteers?
  • What level of supervision do the participants require?
  • Is the child-to-adult ratio within guidelines based on the type of activities and ages of participants?
  • What proactive steps can you take to educate program participants about strategies as well as expectations for minimizing risks during program participation?
  • Has the facility been reserved and confirmation obtained?
  • Have you made provisions to address special needs of participants (e.g., allergies, mobility, etc.)?
  • Have administrative requirements, contractual and insurance requirements been met?

  • Have you reviewed the Code of Conduct with all staff and volunteers?
  • Is there a comprehensive training program for all adults who will serve as supervisors and/or instructors for this program?
    • What are the components of this training and how often is it scheduled?
  • Who will facilitate the training, and what resources have been used to ensure training is comprehensive?
  • Have all authorized adults received training on safety and emergency practices?
  • How will you ensure that participants understand the critical points of the training?